Tuesday, November 13, 2012

Breaking the Ice: Business/Formal Emailing Intros

Sometimes it can be a bit tricky to start writing an email, especially when it is addressed to somebody whom we have never met before.  The first few sentences can sometimes even paralyze us.  Here are few examples to get you going!

Salutations:

  • Unknown recipient:
    • To Whom it May Concern
    • Dear Sir or Madame
    • To + title (Ex. To the Director of Human Resources)
  • Recipients for whom you have a name:
    • Dear Dr./Mr./Mrs./Ms./Miss + surname
      • Note: Mrs. is used only for married women.  Ms. is used for married and single women.  Miss is used for single women.  However, Miss is very outdated and hardly used.  Ms. is used for business correspondence rather than Mrs., even if the woman is married. 

Openings (Breaking the Ice):

Established Contact:
  • I hope this email finds you well.
  • Thank you for your quick response/prompt reply.
  • It was... a pleasure meeting you / great to finally meet you.
  • It was great to finally touch base with you... the other day/last week/yesterday. 
  • I greatly appreciate(d) your help in + gerund (Ex. sending, sharing, meeting, convening...)
Unknown Contact Given by Colleague or Friend:
  •  I was given your name from an organization that...
  • Your name was passed along to me by a colleague who knows you from...
  • I happened to receive your name from ____________, the Vice President of SOS, while I was attending a conference in London. 
Unknown Contact:
  • I'm writing you to learn more information about + gerund (Ex. acquiring, collaborating...)
  • By chance, I became aquainted with your work/organization through a conference/workshop I attended. 
  •  I am familiar with the work you have done in the area of + field (Ex. medicine, law, biology...)
Job Announcements:
  • I'm writing this email to inquire about the position available as + title (Ex. Development Manager, Salesperson, Marketing Director...)
  • I found an opportunity for employment via your website as + title (Ex. Web Developer, Associate Professor, Junior Copywriter...)
  • I am writing to express my interest in the current opening as + title (Ex. Analyst, Researcher...)
I hope this helps--feel free to leave any questions or suggestions...

Tuesday, November 6, 2012

2012 Election Lingo Top 10 List

Today Americans will elect a new president, and for those of you who are closely following the news, here is a list of new vocabulary words you may not already know to help you understand American election parlance and politics.

n.=noun
adj.=adjective
v.=verb
adv.=adverb

  1. swing state(n.): states in which there are many undecided voters, making it difficult for experts to predict whether a state will vote for the Democratic or Republican candidate.  For the 2012 election (according to the Washington Post), Ohio, Florida, Colorado, Virginia, New Hampshire and Iowa are swing states.
  2. absentee ballot(n.): a mail-in ballot used by Americans living or working abroad including U.S. military personnel.
  3. incumbent (n.):  the candidate running who is currently holding office.  In this election, Obama is the incumbent.
  4. dark horse(n.): a term used in gambling to describe a competitor or candidate that suprisingly upsets the expected outcome.  We also use the term´underdog', which expresses the idea of a disadvantaged player. 
  5. GOP(n.):  this acronym stands for Grand Old Party, or the Republican Party.  Curiously enough, it was founded by anti-slavery activists in the mid-1800.   
  6. partisan(adj.):  this term simply means committed, belonging to or favoring one party or another. 
  7. landslide(n.):  overwhelming victory, winning by a landslide means winning by a wide margin.
  8. platform(n.):  this is used to describe the policies, objectives and beliefs that define the campaign of a candidate.  For example, Obama's platform includes universal healthcare, Romney's, lower taxes. 
  9. straight vs. split ticket(n., adv.):  A straight ticket is voting strictly based on party affiliation--voting for either all Democrat, Republican or Independent runners--while a split ticket is a ballot with candidates from more than one party.  For example, voting for Romney and a Democratic senator would be a split ticket.
  10. exit poll:  An exit poll is conducted right after voters have submitted their ballots.   

Tuesday, October 30, 2012

CONNECTORS: Developing Fluency

Developing vocabulary that enables us to connect our thoughts is fundamental in achieving fluency in English.  These words and expressions help us to articulate cause and effect, contrast; demonstrate exceptions, examples and time sequences; as well as introduce, emphasize, expand, summarize and conclude our arguments and points of view.  Here is a useful list of commonly used advanced-level connectors in English.  I've compiled shortlist of words with the intent of finding transition words that aren't commonly found in grammar books and that are often used in day to day (professional) speech.

Introduction

  • In light of
  • With regard to
  • Concerning
  • When it comes to

Cause-Effect/

  • Therefore
  • As a result
  • Consequently
  • In order to

Contrast

  • However
  • Whereas
  • Conversely
  • Despite the fact that
  • On one hand....yet on the other hand...
  • As opposed to (Note: When using a verb, use the gerund (-ing)...e.g. It's better to take the train, as opposed to flying.) 

Examples

  • For instance
  • Take a look at
  • To illustrate
  • In this case

 

Time Sequences

  • First (second, third, fourth...) of all
  • Meanwhile
  • Subsequently (Note: This is the same as right after, soon after.)
  • Previously
  • Formerly
  • For the time being
  • In the long run
  • Sooner or later (It will happen eventually...)

 

Emphasis

  • Above all
  • Without a doubt
  • Undeniably
  • Unquestionably
  • Particularly
  • Primarily
  • Most importantly/significantly
  • By all means

 

Expansion

  • Furthermore
  • In addition to this
  • ....not to mention...
  • As a matter of fact
  • Equally important
  • Similarly

 

Summary

  • By and large
  • All in all
  • To sum up
  • On the whole
  • In brief
  • For the most part

 

Conclusion

  • In the end
  • Ultimately
  • In any case
  • To sum up

Tuesday, October 16, 2012

Quick Tip: Using FOR/SINCE in the Present Perfect

Yet another common challenge for English learners is how to correctly use for and since in the present perfect.  Take a look at these common mistakes for beginning students:

       We have been traveling around the United States since one month.
       We have been traveling around the United States for one month.

        She hasn't taken a vacation since a long time.
        She hasn't taken a vacation for a long time.


SINCE when?  FOR how long?


If you don't know whether to use for or since, ask yourself...

for HOW LONG?
...two days
...five minutes
...a thousand years
...a long time
...a second
...the rest of my life
...a couple weeks

For is used to express the duration of time. 

since WHEN?
...last Tuesday/month/year/weekend
...November 25
...1980
...3:00 pm

We can also use a dependent clause (subject+verb) after since:
...we got married
...I moved to New York
...he quit his job

or a gerund
...graduating highschool
...buying our new house
...writing my first book

Since is used to express a specific point in time. 

Using the Past Tense with Since


Note that when using since, we sometimes use a combination of the present perfect in the independent (or main) clause and the past in the dependent clause.  Take a look at these examples:

        They haven't seen their grandmother since the family went on vacation last year. 
                 present perfect                                                      past

        Since I moved to Lisbon, I haven't eaten pancakes.
                    past                         present perfect

We can also use the gerund in the dependent clause, which gives the sentence a more general time frame and doesn't overtly identify the subject:

        Since having a baby, she has lost weight quickly.
                  gerund                   present perfect

        We haven't seen them since visiting last Christmas.
               present perfect               gerund

If you have any questions, just post below...I hope these tips help you! 

Monday, October 15, 2012

WhoM do you love? ...WHO vs. WHOM

Have you ever wondered why we say "Who do you love rather than "Whom do you love?" or why Twitter copywriters chose "Who to Follow" rather than "Whom to Follow"?  For English learners, these inconsistencies can be a bit confusing, and even native English speakers disagree on the appropriate usage of who vs. whom. 

Grammar


Put simply, who is used with the subjective (or nominative) case, while whom is used with the objective case.  As you know, the subject causes an action, and the object receives the action:

        Subjective:    I, You, He, She, It, We, They, Who
        Objective:    me, you, him, her, it, us, them, whom

When we use who and whom correctly, it clarifies and emphasizes which case we are addressing:

subjective:  Who gave you the contact?  He gave me the contact.
objective:    Whom did you give the contact to?  I gave the contact to him.

subjective:  Who called this morning?  She called this morning.
objective:    Whom did you call?  I called her.

subjective:  Who saw them at the beach?  I saw them at the beach.
objective:    Whom did you see at the beach?  I saw them at the beach.


Tip:  Notice how 'who' (one actor) is followed by a verb while 'whom' requires the auxiliaries do/did (because there are two actors).


Whom/Whom do you love?

As you can see, who refers to the subjective case (I, you, he, she, it, we, they) while whom refers to the objective case (me, you, him, her, it, us, them).  Now take a look at the examples from the beginning of this post:

objective:     Who Whom do you love?  I love him. 
objective:     Who Whom to follow?  Follow me! 

This is the grammatically correct way to use who and whom, however nobody says "Whom do you love?" and everybody clicks on "Who to Follow".  These days, whom is seen by some people as overly formal, uptight or stuffy, while others still use whom in spoken English, but generally speaking whom occurs more often in written English than in spoken.  Whether one chooses to use whom or not, understanding English grammar is fundamental to speaking well. 

In my opinion case markers, such as who and whom, enrich languages, adding specificity, clarity and at the same time, complexity to the expression of English. Old English was a much more complex language with far more cases, determiners and even pronouns. It's important to preserve these complexities in the English language, as it has become more watered down by the Internet, more mainstream as the world's international business language, all of which makes it one of the world's easiest languages to learn.

Monday, August 20, 2012

SHADE or SHADOW? ...What's the difference?

Note this common mistake:

Let's walk in the shadow...it's too hot in the sun!
Let's walk in the shade...it's too hot in the sun!


There is frequent confusion between shade and shadow.  Shade is used to describe the general areas blocked by sunlight, whereas shadow is used to describe specific objects or people blocking sunlight.  
In the photograph below, you can see the shadows of three pedestrians strolling by in the sun next to the shade of a building. 



shade vs. shadow

1.  shade (n.), : describes any place where sunlight is blocked

  • After walking for hours through the city on a hot and humid summer day, we found a place to rest in the shade.
  • There's nothing like sitting on the cool grass in the shade of a cherry tree.

     shady (adj.)

  • Let's find a shady spot to park the car, otherwise it may overheat later.
       *Note: Shady is also a slang word for suspicious, untrustworthy or dishonest. (a shady character, a shady neighborhood, a shady bar, etc.)

other usages: lampshade, window shade, shades of (a color)

2.  shadow (n.):  silhouette, the specific shape/outline of an object or person cast by the sun

  • Looking down from the balcony, we could see the shadows of the people walking by cast on the pavement.
  • He's so timid, that he's afraid of his own shadow!
      *Note: Five o'clock shadow is the term used to describe the stubble (super short facial hair) a man gets by the end of the day.

other idioms: beyond a shadow of a doubt


Friday, August 17, 2012

Is IRREGARDLESS a word?

No, it is not.

Despite the fact that the so-called word 'irregardless' has found its way into daily usage in English and is listed in numerous online dictionaries, it is not, in fact, a word.

'Irregardless' has a negative prefix (ir-) and a negative suffix (-less), effectively cancelling out one another and resulting in the same meaning as its root, regard (to esteem or value).  'Irregardless' is not a word; it's a double negative.  And although you may hear native English speakers use it, or you may come across it in an online news article or dictionary, it is not correct.

The correct word to use is regardless, which means no matter what, despite, not taking into account certain conditions or qualities, as in the following news headlines:



  • Regardless of age, take the adventure
  • Michael Phelps: Star Will Stay Face of US Swimming Regardless of London Results

  • It will see ads placed into users news feeds regardless of whether they have 'liked' the firm

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